With the growth of the global business, more and more companies use technological innovations to deal with and store large amounts of files and files. For these purposes you need to guarantee certain confidentiality that defends the data. In recent years it is these needs that best meet the , which wins against other technology and services, such as data atmosphere or FTP.
Before, the FTP had been often used when it was necessary to mail a “heavy” file that failed to fit in the email. But after some time it had been discontinued as it was too accessible to others because it was shared openly and is received not only by its individual. On the other hand it was difficult to create plus manage accounts if he was not really a computer professional. In general, there was a virtual place where the file was stored but there was no prospect of controlling it or discussing significant issues. Here we will see in more detail the difference between FTP and the make use of online data room.
First problem concerns comfort and ease of use. The FTP works through port 21 that will remains closed in most companies due to stability issues. Create and manage users can only specialists, so it takes more time and energy. If the password is definitely lost, it is impossible to restore that. In turn, access to the data room is completed through the internet browser, it is not even needed to install specialized programs. Adding an individual can is as easy as entering your email address, and restoring the username and password is always possible.
Safety is the weak point of the FTP process, since through it the files will be shared openly; Any document may be easily shared and sent to different emails. make use of SSL encryption, the same that finance institutions use to make transactions between charge cards.
As regards auditing together with notifications, the FTP does not have the potential of controlling the actions that are carried out while using documents, nor exchange of views on the data. If new data are added, other users must be advised. On the contrary, virtual dataroom allows monitoring regarding actions carried out by users, systems regarding restrictions and limitations according to the privileges granted to each user. There is a chance to discuss the information, and if the number of paperwork in the folder increases, users acquire notifications to their email.
FTP is a low-level protocol, that no company is responsible, so high-level professionals are responsible for creating and handling everything, solving problems that arise. Some sort of data room software has several managers that are available every single day of the year 24 hours a day. At any time you can receive help, customized solutions and make required changes by phone or electronic mail. This service interacts with your customers definitely and you will never have to work to solve technical issues.
After evaluating the FTP and virtual data room providers uk we see the reasons why the previous is already a thing of the past. Companies of all levels entrust their confidential documents to the service that provides comfort, security, a lot more control and confidentiality.